The Hidden Costs of Physical Credential Management and the Solution You Need

Annoying, frustrating, worrying, costly. This is what people experience trying to control and manage their organization’s keys and physical credentials.

Managing and controlling keycards can be a nightmare, especially when you’re talking hundreds or even thousands of credentials and multiple sites. You risk not knowing where all your keys are at any moment or who has them, posing high risk security threats. On top of this further inefficiencies include: unnecessary travel, contractor fees, overtime payments, missing keys, emergency replacements, theft, and loss.

Why Traditional Credential Management Fails

Traditional key management methods are riddled with inefficiencies. The loss of a master key can be particularly devastating, potentially triggering the replacement of all locks—a process that can cost between $10,000 and up to $1 million for a school district or university facility. That’s a financial hit that hurts any budget.

Additionally, paying contractors big money just to drive around collecting and returning keys to a central location makes no sense. The whole process is a waste of valuable time and resources that could be better spent elsewhere.

The Solution: Sentry Mobile Access

Introducing Sentry Mobile Access, powered by Doordeck. This innovative reader-less mobile access credential solution that automates the management of all your physical credentials. Virtual keys can be distributed to strategic locations and controlled remotely, with the ability to set automated time-restrictions, geo-location radius restrictions and IP restrictions, tightly regulating access. Permissions can be updated in real-time, ensuring maximum security and efficiency.

Clients often can’t believe how poorly their key control systems functioned before automation. The ability to manage keys remotely, anytime, anyplace, eliminates the need for physical key handovers, reducing unnecessary travel and its associated costs.

The Benefits of Digital Key Management

1. Time and Cost Savings: Remote key management delivers a super-fast ROI, often within just three to six months. By eliminating the need to manually distribute keys, you save significant time each week—time that can be redirected towards more critical tasks.

2. Enhanced Security: Digital key management reduces the risk of theft and loss. Real-time status updates and alerts ensure that you are immediately aware if something goes wrong, allowing for swift action.

3. Compliance and Tracking: Detailed tracking and control over key access keep compliance teams happy. Automated systems provide robust audit trails and enhance overall security posture, safeguarding your organization against potential breaches.

4. Peace of Mind: Whether you are in a highly sensitive industry or not, security breaches can have crippling consequences. Protecting your physical assets, financial resources, and brand reputation is paramount. Digital key management helps mitigate these risks.

A Real-World Solution for Modern Physical Credential Management Challenges

Are you wasting time distributing keys to staff and contractors? Are you regularly unable to access a key? Are your staff members exasperated by the constant challenge of keeping track of key cards? Managing keys is not your primary job, and the hours lost each week to this inefficient task are holding you back from more important work.

Digitizing key management with Sentry Mobile Access delivers a straightforward solution to these challenges. It ensures the job is done right, reduces mistakes, and maximizes efficiency.

Sentry Interactive provides a good real world example of where they have saved management time with their implementation of Sentry Mobile Access at UK based Residential Management Group (RMG). James Hooper, the Business Analyst at RMG emphasized the significant time savings achieved by implementing digital visitor passes, resulting in approximately 280 hours of saved employee time per month, which was historically spent delivering and retrieving keys from contractors.

Digitizing your key management saves time and ensures your critical assets are more secure, your facilities are safer, and the risk is significantly reduced. With detailed tracking and compliance, automation keeps everyone happier.

Experience starts at the front door. Transform your credential management process and experience the benefits of automation today.

Schedule a Sentry Mobile Access demo today.

William Bainborough

Board of Directors

William is an experienced British entrepreneur, founder, and accomplished board executive and advisor for a number of businesses. He is the CEO and co-founder of Doordeck, the world’s only true cloud-based access control aggregator. He is also the managing director and founder of Group Secure, a leader in providing security, CCTV, and access control solutions, products, and installation for high-net-worth individuals in the UK. 

William established his first business at just seventeen and brings 20-plus years of in-depth experience and industry knowledge. He has a proven track record for building businesses from the ground up—and then leading them to profitability and a successful exit across a myriad of sectors including hospitality, retail, security, telecommunications, and e-commerce. William’s leadership, vision, and experience in creating cutting-edge SaaS-based technology platforms will prove invaluable for Sentry Interactive moving forward.

Denis Hébert

Denis Hébert


Hébert began his career at Honeywell International where he held several leadership positions including Managing Director for the Automation and Controls business in France and eventually President of the NexWatch Corporation from 1999-2002. Hébert led HID Global as President & CEO over a transformative 12-year period from 2002-2015, where he provided strategic guidance and grew the business tenfold through a mix of strong organic and acquisitive growth. Most recently, Hébert was President of Feenics Corporation which is a cloud-based access control company that was successfully sold to ACRE LLC at the end of 2021. Hébert also served on the Board of Directors for the Security Industry Association (SIA) from 2009-2020 and was nominated to be Chairman of the Board for SIA from 2016-2018. He is currently Chairman of the Board for Nightingale Security based in Newark, CA.

Stephen Taylor Matthews

Board of Directors
Stephen is a very accomplished attorney, member of the Texas State Bar, licensed commercial real estate broker, and an avid philanthropist. He is an experienced executive board member, serving in leadership positions for more than 20 community councils and corporate boards—ranging from Boy Scouts of America to the ABBA Business Leaders Council, and most recently the American Bank BOD, the Real Estate Council of Austin, and the Marbridge Foundation BOT. With more than 35 years experience, Stephen and his firm, Barrond & Adler, L.L.P. are devoted to eminent domain cases in Texas.

Jon Davis

Board of Directors

Mr. Davis is an Experienced corporate board member, having served on boards of public, private equity-backed, and venture-backed companies. Jon possesses deep industry expertise in dairy, food processing, food technology and manufacturing, and food, beverage, and entertainment services. 

During Jon’s tenure of 25 plus years, he’s led operations, research and development, and mergers and acquisitions. He’s served as CEO and has been the founder and active board member for many successful enterprises—from startups to billion-dollar corporations. While COO and CEO of Davisco Foods International, Jon built a state-of-the-art cheese plant which was awarded the United States Dairy processing plant of the year in 2005 by Dairy Foods magazine. Currently, Jon is active with several non-dairy projects, including investments in local real estate, the Wayzata Brewworks, and his latest venture the new CōV restaurant in Edina’s Galleria.

Joe Caldwell

Founder and Chairman of the Board

Joe is an American entrepreneur, investor, and accomplished executive. He has co-founded, founded, and led many successful businesses, including US Internet, a leading fiber internet service provider, Securence, a leading provider of email filtering software, and Ravon, an industry-leading digital voice communications service. 

It was Joe’s venture, Municipal Parking Services (MPS), that inspired him in 2020 to start Sentry Interactive, an advanced touchless and staffless detection platform.

Caldwell currently serves as CEO and Chairman of the Board for Municipal Parking Services (MPS), a global tech company based in Austin, TX responsible for inventing and patenting technologies that assist in parking and security enforcement.

Joe was named one of Minnesota’s 500 Most Powerful Business Leaders for the past two years—and is a seasoned corporate board member. He’s served on boards of public, private equity-backed, and venture-backed companies—and has deep industry expertise in all aspects of digital technology.

Jason Bohrer

Jason Bohrer

Board of Directors

Jason Bohrer is one of the visionaries behind our mission to bring people back together safely and securely, in any environment, through Sentry’s advanced digital communications and detection platform. With over two decades of senior leadership experience, Jason’s track record of success spans across sales, operations, product innovation, strategy, and technology for domestic and global companies like Bexar Technology Partners, CPI Card Group, HID Global, and Motorola, Inc. Prior to launching Sentry Interactive, Jason was actively involved with several key technology transitions across multiple industries, including the contact and contactless EMV transitions in the U.S. payments industry and the adoption of smart card and mobile technologies in the global access and identity market. Jason was an inaugural member of the University of Chicago Executive Institute and holds a bachelor’s degree in Economics from the University of Texas at Austin. He also serves as the Executive Director for two industry-leading not-for-profit organizations: the Secure Technology Alliance and the U.S. Payments Forum.
Brent Terry

Brent Terry

Chief Operating Officer
Brent Terry leads the operations and solutions organizations at Sentry. This includes all product innovation, development, and operations management. A veteran in the technology space, Brent has more than 30 years of experience across a myriad of industries, like physical security technology and building automation, SAAS, hardware and software product development, internet, digital TV, interactive TV, digital media, telecommunications, and medical products and services. Prior to Sentry, Brent has spun up successful startups and led high-performing teams for some of the biggest global, Fortune 500 companies, including ARRIS, Conerco, Motive Communications, SeaChange International, and IBM. Brent holds a BS in Computer Science from the University of Louisiana. He also is the committee Chairman and Program Director for a non-profit organization responsible for the rollout of smart cards for physicians and first responders.